Award Announcement Letter

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When employees earn special awards or achievements, they can be formally recognized with an award announcement letter. In writing one of these letters, employees know that managers acknowledge their success, and other workers are encouraged to earn the same awards and achievements as well. It can be used to recognize a single employee for an outstanding award or used to list multiple recipients of various different ones.

Format and Content

An award announcement letter format isactually more like a memorandum than a letter is, and is written to a group of people rather than a single individual. This letter will first talk a little bit about the award that was given, to include some of the criteria that were considered when giving it. It will then talk about the person who is receiving the award, including what was done to achieve it. When there are multiple people listed on an award letter, some of this personal information is usually eliminated as adding it would make the letter extremely long in many cases.

Sample

This award announcement letter sample is being written to members of a city fire department, announcing that a veteran employee was recently given the “firefighter of the year” award. It talks a little bit about the award, this individual’s experience, and the criteria used to determine who should be the winner. The letter also talks about an upcoming awards banquet where this firefighter will be formally presented his award. It encourages everyone in the department not only to attend the banquet if possible, but also to extend their hearty congratulations to the recipient.