Conditional Acceptance Letter

• SHARE
• 
• 
• 

If one of the applicants for the job you are offering seems to be a great fit, but you still need a bit more information from them to be absolutely sure, you will need to send him or her a conditional acceptance letter. This will formally notify the applicant that you will accept them if they are able to satisfy you with the missing information. You should be able to write the letter in a formal and official style. Here is a helpful guide to composing a great and effective letter.

Format and Content

You should write on the company letterhead, paying close attention to correct grammar and spelling. A good, professional conditional acceptance letter format should contain approximately three paragraphs, wherein you will offer brief congratulations to the applicant on their arrival at the next level of the hiring process. Let the applicant know in a clear and concise manner what information is needed in order to ensure hiring. Give your contact information and close with a nice expression of thanks. Do not neglect to sign and date the letter in the proper areas as will be shown below.

Sample

If you are unsure as to what your letter should say, you may find an example to be very helpful. Here is a formal conditional acceptance letter sample from the human resources manager of a large firm. He has found a seemingly great candidate for an open position, but writes this letter to let her know that she must send in some more information in order to secure the position definitely.