Employer Acceptance Letter

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An employer acceptance letter is typically written by college students who are undergoing an internship program. Since program directors of different colleges arrange these programs on behalf of their students, it is necessary for the intern to formally accept an “employer” in order to gain the on-the-job training that’s needed in order to meet graduation requirements.

Format and Content

An employer acceptance letter format should be addressed to the individual who is arranging the internship. It should contain basic details about the program, to include start and end dates, duties to be performed, and the name of the individual the student will be working for. More than one copy of the letter is usually prepared, as the student, program director, and on-the-job supervisor normally all receive a copy. It can also contain enclosures such as copies of college transcripts or a resume.

Sample

This example is being written by Thelma Persinger, a student at Southeastern State University. Ms. Persinger is currently about to complete her studies as a paralegal, and has been assigned to perform an internship with the Innocence Defender Network. She is writing this employer acceptance letter sample to her program director, Mrs. Kathy Dixon in order to acknowledge her acceptance of this offer. In doing so, she is also stating the terms associated with this internship so that everyone involved can be sure they are in agreement.