No Interview Letter

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A no interview letter is hard to write but much harder to receive. It states that a company does not believe a candidate is a good fit for a particular position and, therefore, does not wish to grant an interview. This letter is not a statement about an applicant’s skills and abilities. A hiring manager may send a no interview letter for several reasons, including a management decision not to fill the open position, another candidate has already been hired in the position, or the company received resumes from other candidates management feels are more qualified.

Format and Content:

A letter of this type can be sent by the person in charge of hiring for a position or by a department representative. The no interview letter format is brief and to the point. It should be written in a professional manner and include positive information only. Comments should be limited to those that are beneficial to the applicant, such as “we invite you to apply again in the future.” There is no need to include contact information since the letter is meant to end the employment opportunity for the position.

Sample:

Here, the bearer of the bad news is the Human Resources Director. The sender opens by acknowledging the applicant is skilled and qualified, but quickly tells the applicant why he will not be called in for an interview. By linking the rejection to organizational needs, and by mentioning the high number of applicants, the sender hopes to lessen the sting of the rejection. This no interview letter sample is to the point and firm yet expresses the director’s condolences.