Resignation Letter to Whom it May Concern

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If you need to resign from your job and wish to go through the proper process, but are not sure who needs to be informed, you may wish to write a resignation letter to whom it may concern. This is an easy and general type of resignation letter that is also formal and official. A good letter should cover your bases and confirm your resignation with your employers. Writing a polite and businesslike letter may even help increase your chances of receiving a positive reference.

Format and Content

A simple yet official resignation letter to whom it may concern format is the best way to go. It should be brief; less than a page, yet contain all the most important facts like the exact effective date of resignation and your contact details. You may also wish to note your reasons for quitting the job. In your closing paragraph, write a sincere thank you for the experience you earned on the job. Remember to use proper spelling and grammar at all times and write on your official letterhead if you have one. You can address the letter to the Human Resources department to get it on the desk of the person who will be adding it to your file.

Sample

Writing a general letter such as this may leave you wondering how to begin. This resignation letter to whom it may concern sample is from a delivery person who is quitting his job and should give you some guidance. The employee sends this general letter to his company in hopes that it will reach the desk of anyone who may need to see it. He is polite and sincere, but also concise and to-the-point throughout the letter.