Emergency Leave Letter

• SHARE
• 
• 
• 

Even with the most carefully planned schedules and routines, unexpected emergencies can sometimes crop up, temporarily preventing normal work attendance. In these cases, it is important to maintain professionalism and keep communication with employers in the form of an emergency leave letter. This is a formal business letter to briefly explain the emergency, the date you expect to return to work and any other important details pertinent to the situation.

Format and Content

There is more than one acceptable emergency leave letter format, but the most common type is a typical business letter in which the emergency situation is briefly summarized along with the expected return to work date and the status of currently unfinished work. If you can be contacted during the emergency leave, provide at least one current method of contact information where you can be reached. The letter should be sent directly to your supervisor, with another copy for your company’s head of the human resources department.

Sample

Here is an emergency leave letter sample, written by an employee whose husband has unexpectedly suffered a heart attack and has been hospitalized. She writes a formal letter to inform her employers of the situation and that she will plan to return to work the following week, remembering to give a summary of her unfinished work and her contact information. She makes assurances of her willingness to make up the lost time and thanks her employees for their consideration.