Promotion Acceptance Letter

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A promotion acceptance letter is given to an executive within a given company whenever an employee is selected for a new position of greater responsibility. The letter serves as formal notice that a worker will be leaving a particular position so that the human resources director can begin looking for a replacement, but is also written because doing so is good business etiquette.

Format and Content

The lettertalks about the position one is being promoted to, the effective date of the promotion, and a little bit about what the position entails. If there are any special stipulations involved in this promotion, these should be stated very briefly in the promotion acceptance letter format, as well. The writer of this letter should be very humble in the approach that’s taken, and not use this letter as an opportunity to brag or boast about accomplishments or achievements.

Sample

This promotion acceptance letter sample is being written by Mrs. Jasmine Murphy, a media specialist with Superior Care Hospital who is being promoted to public affairs director. The letter is addressed to Mrs. Susan Burton, the director of administrative affairs. Mrs. Murphy is being awarded this position on an interim basis, as the current director is taking a six-month leave of absence to attend to personal business. As a result, Mrs. Murphy will return to her normal duties once the current director returns.